Monitoring & Evaluation Officer, Liberia

Job Overview

Roles and Responsibilities

S/he will work closely with the project and team, the M&E Officer will support the reviewing and preparing of monthly, quarterly and final narrative and financial donors’ reports.

Additionally, s/he will replace or work with other members of the team, as need be, in supporting the general works of the MERL at Plan International Liberia writing and set up, follow up of program indicators, implementation of processes, data collection and reporting in line with the MERL System, approach and practices as agreed with the donor and the project MERL Framework. The M&E Officer will implement these specific roles and responsibilities:

• Support all MERL initiatives for assigned grant(s)/project(s) including monitoring data quality, tracking the progress of activities, and contributing to staff capacity building initiatives as necessary.
• Support MERL Manager creating a framework and procedures for the monitoring and evaluation of project activities.
• Support the MERL Manager in defining and implementing the key project performance

indicators (KPI) as well as monitoring them throughout the duration of the projects.

• Assist in proposing strategies to increase data use and demand amongst project staff and partners.
• Assist project staff, partners and donor in clarifying project information and all M&E data
• Ensure the effective implementation of instruments and mechanisms for monitoring and evaluation of the
• Support project team on ways to properly document, organize and capture

Project progress.

• Draft tools and their revisions as well as data collection procedures under the supervision of the MERL Manager (eg. logical framework, project performance tracking, indicators, data flow chart, etc.
• Suggest ways to facilitate data collection and the flow of data amongst project team.
• Perform regular field visits to ensure the quality of data collected by Programs and to verify the accuracy of reported data.
• Support the MERL Manager to ensure that donor, partner, and Senior Management data queries are addressed in an accurate and timely manner.
• Support in the implementation of quarterly data quality assessment
• Perform all other functions relating to Plan International as may be assigned by the supervisor.

Accountabilities

The M&E Officer is the first line staff who can be trusted to produce quality monitoring and evaluation information relating to the project specific and other roles and responsibilities that maybe assign. It is expected that the staff will execute these functions by relating to others in the team, supervisors, senior management and donors. It is expected that the M&E Officer will exercise maximum trust and honesty in conducting the affairs of this project and other others assign. H/she will also represent Plan International.

General Responsibilities

• Developing monitoring and evaluation plan for the project;
• Developing a Monitoring and Evaluation plan for county activities
• Monitoring and Evaluation of financial and programmatic goals outlined in the proposal;

Development of monitoring and evaluation plan

• Ensure the effective implementation of instruments and mechanisms for monitoring and evaluation of the project;
• Ensure work plans, implementation and monitoring plans are agreed with the MERL Manager;
• Ensure the technical preparation of project monitoring activities

Development of a Monitoring and Evaluation Plan for county activities

• Advise the project team in regard to the good performance of data, quality control of data and reports;
• Train project staff in the usage of MERL tools for tracking, and establish mechanisms for monitoring/evaluation and use of the monitoring system;
• Coordinate management procedures and monitoring training and other project activities;

Dealing with Problems

• Execution of alternatives based on the Risk Management Grant Plan;
• Collect information on specific actions Management Plan to overcome the emergency.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Internal

Level of Contact

Country Management Team

High

MERL System

High

External

Level of contact

Children

Medium

Partners, donors and government agencies

High

Consulting Firms

Medium

Technical expertise, skills and knowledge

• Good level of proficiency in Windows Excel and quantitative analysis
• Ability to design M&E tools, surveys, and evaluations
• • Demonstrated ability to train and build capacity of others
  • Strong interpersonal skills
  • Fluent in oral and written English
  • Experience in a non-governmental organization or in the United Nations (desirable).

  Essential

  • University degree in Social Sciences, Health, or related field;
  • Minimum [3] years of experience in monitoring and evaluation

  Knowledge

  • Knowledge of M&E system, approach and practices including indicator tracking
  • Participated in designing and implementation of studies
  • Proven experience working with partners.

  Skills

  • Initiative and forecasting;
  • Ability to work in team and ensure proper supervision;
  • Capacity planning and organization;
  • Capacity for analysis, presenting information

  Attitude/Behaviours

  • Ability to resolve conflicts;
  • Be flexible and adaptable to changing including changing of assignments and duty station
  • Empathy with gender and sexual diversity;
  • Interest and commitment to working with children;
  • No discrimination.

  Physical Environment and Demands:

  Post holder will be based in the field office with frequent visit to the project’s communities.

  Travel requirements:

  The position entails 60% travelling to the communities to support effective data collection.

  Plan International’s Values in Practice

  We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

  We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

  We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

  We are inclusive and empowering

  • We empower our staff to give their best and develop their potential
  • We respect all people, appreciate differences and challenge equality in our programs and our workplace
  • We support children, girls and young people to increase their confidence and to change their own lives.

  Location: Monrovia, Country Office

  Grade: C1

  Duration: National Post (Fixed Term)

  Department: Program Department

  Reports to: MERL Manager

  Closing Date: September 10, 2021

  Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability. As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

  Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.